West Scranton Hyde Park Neighborhood Watch
PART OF THE SOLUTION
Neighborhood Watch

About Us

Mission Statement

The mission of the West Scranton Hyde Park Neighborhood Watch is to assist the Scranton Police Department by reporting criminal and suspicious activities. Provide our citizens a conduit of communication to voice their concerns to local officials.  In order to accomplish our mission of a neighborly and crime free neighborhood, we will:

  • Promote citizen involvement by increasing awareness.
  • Be responsive to the needs of our residents in a polite, neighborly and timely manner.
  • Be the “eyes and ears” of law enforcement, reporting criminal and suspicious activity
  • Increase crime watch presence and awareness by making random patrols.
  • Participate in various activities sponsored by the Scranton Police Department.
  • Be proactive in crime prevention versus reacting to crimes.
  • Support other Scranton neighborhood watch organizations.

President: Karin Foster

Vice President: Greg Evans

Secretary: Janine Johnson

Treasurer: Rich Johnson

Public Relations/
Director:

 

West Scranton Hyde Park Neighborhood Watch

Articles of Incorporation

Rev 5, 21 November 2013

 


ARTICLE I
PURPOSE


1.    Primary purpose of this organization shall be:

    1. To encourage interest in the Neighborhood Watch program.
    2. To promote favorable relationships with the general public and law enforcement.
    3. To exchange ideas, general information relative to Scranton residents.
    4. To actively support the Scranton Police Department’s anti-crime initiatives.
    5. To cultivate safe streets, stimulate pride and encourage growth among West Scranton businesses and residents.
    6. To secure the latest information from the Scranton Police Department on safe neighborhoods.
    7. To share our knowledge and experience within the City of Scranton and Lackawanna County.



ARTICLE II
TERMS

1.     West Scranton Hyde Park Neighborhood Watch, also known as WSHPNW.

2.      A general WSHPNW meeting is also known as a business meeting

3.     A meeting of Board of Directors is known as an E-Board meeting.

4.     A WSHPNW function is an event.

5.     The West Scranton Hyde Park Neighborhood Watch shall be a non political entity.

a.     After adjournment of the general meeting, every effort will be afforded to political candidates who wish to speak to the contributing members.

 

ARTICLE III
WSHPNW CONTRIBUTING MEMBERSHIP/ADMITTANCE REQUIREMENTS

 

SECTION A

  1. A contributing member of the WSHPNW is defined as:
    1. A monetary contributor to WSHPNW.
    2. A citizen that actively participates in WSHPNW meetings and discussions.
  2. Contributing member requirements:
    1. Contributing Members must be a resident of Lackawanna County
    2. Contributing Members should attend two (2) meetings every six (6) months.

 

 

 

 

SECTION B
ADMITTANCE TO WSHPNW

 

  1.  All adults 18 years of age or older, are permitted admittance to WSHPNW business meetings.

 

ARTICLE IV
WSHPNW PROPERTY

 

1.  Any contributing member handling WSHPNW property such as shirts, caps, vests, etc. must give receipts for articles sold, in order to be reimbursed by the treasurer. Members will be responsible for all organization property in their possession. Members are required to replace at current market value or repair WSHPNW property lost or damaged while in their possession.

 

ARTICLE V
BOARD OF DIRECTORS

 

  1. There shall be a Board of Directors consisting of the Board President, Vice-President, Recording Secretary, Treasurer, Public Relations Director, Social Director, Sergeant at Arms, Executive Director, past presidents and founding board members in good standing, current and past Scranton Police Chiefs and five (5) members elected from the general contributing membership.
    1. General Counsel. The Executive Committee shall engage a general counsel for the Association who shall act as the attorney for WSHPNW and all of its boards, committees and affiliates.
  2. It shall be the duty of each member of the Board of Directors to attend all meetings of the Board.  The vacancy of any office of the Executive Board of Directors shall be filled by a majority vote of the membership in attendance of the next board meeting.
  3. The Board President has the authority to spend up to five hundred dollars ($500) at their discretion in the interest of the WSHPNW and submit the receipts to the treasurer.   All other disbursements shall be submitted and voted upon by the Board of Directors for approval.
  4. The Board shall meet monthly as decided at the January meeting or at the request of the President or upon the request of any two (2) Board Members.
  5. The Board of Directors shall abide by a code of ethics based on the Duty of Care, the Duty of Loyalty and the Duty of Obedience to our organization, the West Scranton Hyde Park Neighborhood Watch.
    1. Duty of Care.  The duty of care describes the level of competence that is expected of an executive committee member, and is commonly expressed as the duty of "care that an ordinarily prudent person would exercise in a like position and under similar circumstances." This means that a board member owes the duty to exercise reasonable care when he or she makes a decision as a steward of the organization.
    2. Duty of Loyalty.  The duty of loyalty is a standard of faithfulness; an Executive Board of Directors member must give undivided allegiance when making decisions affecting the organization. This means that a board member can never use information obtained as a member for personal gain, but must act in the best interests of the organization.
    3. Duty of Obedience The duty of obedience requires board members to be faithful to the organization's mission. They are not permitted to act in a way that is inconsistent with the central goals of the organization. A basis for this rule lies in the public's trust that the organization will manage donated funds to fulfill the organization's mission.
    4. By a majority vote the Executive Board of Directors may remove an officer for violations of the code of ethics.
    5. Election of the Board of Directors shall be as set forth in Article VI
    6. The duties of these officers shall be:

                                                    i.     The President

1.     Shall preside at all meetings.

2.     Shall have the power to appoint special committees as directed by the needs of WSHPNW.

3.     Shall represent WSHPNW in all extra-curricular events except when this is not possible.  In such cases he or she may appoint another member to represent him or her.

4.     Shall be the Executive Director of the day to day operations of the organization unless the position has been contracted by the Board of Directors

 

                                                   ii.      The Vice-President

1.     Shall perform the duties of the Board President when the President shall be absent.

2.     Shall be the Assistant Executive Director of the day to day operations of the organization. 

3.     Shall serve as chairman of the Public Relations Committee.

 

                                                  iii.     The Recording Secretary

1.     Shall take minutes at every meeting and be responsible for the care of said minutes.

2.     Shall handle all necessary correspondence at the direction of the elected board.

3.     Shall maintain custody of the WSHPNW By-Laws

 

                                                 iv.     The Treasurer

1.     Shall keep account of and be responsible for the treasury of WSHPNW during the term of office.

2.     Shall have charge of any and all monetary transactions.

3.     Shall sign or be notified of all checks drawn upon funds of this organization.  All checks shall also require two signatures of either the President, Vice-President or treasurer.  The President or Vice President may authorize the Recording Secretary to sign in their absence or in the absence of the Treasurer.  All signers must be must be on the authorized signature list of the bank used by WSHPNW.

4.     The Treasurer, President and the Executive Director, for business purposes, are authorized to hold and use a debit card associated with WSHPNW.

5.     Shall give a financial report at the meeting and prepare an annual report of the finances of WSHPNW showing the receipts and disbursements during the current year.  The records shall be audited annually and reviewed by a firm retained by the organization.  The annual report shall be submitted by the retiring Treasurer to the incoming Treasurer when his or her term is finished.

 

                                                   v.     The Public Relations Director

1.     Shall assist in the transaction of the business of WSHPNW.

2.     Shall be responsible for WSHPNW publicity

3.     Shall Maintain (or delegate) the WSHPNW web sites

4.     Shall merge responsibilities of the Public Relations/ Social Activities Director’s duties during a two year term if so determined by majority vote of the WSHPNW Executive Board of Directors prior to nominations of an election year as stated in ARTICLE VII NOMINATION AND ELECTION OF OFFICERS.

 

                                                 vi.     The Social Activities Director

1.     Shall assist in the transaction of the business of WSHPNW.

2.     Shall be responsible for all the social activities of the WSHPNW.  This includes the planning of all WSHPNW activities, maintaining and updating activity information for WSHPNW and making reservations for WSHPNW if necessary

3.     Shall merge responsibilities of the Public Relations/ Social Activities Director’s duties during a two year term if so determined by majority vote of the WSHPNW Executive Board of Directors prior to nominations of an election year as stated in ARTICLE VII NOMINATION AND ELECTION OF OFFICERS.

 

                                                vii.     Sergeant- at- Arms

1.     The sergeant-at-arms shall maintain order and decorum at all meetings and conferences of the organization. 

2.     Shall be the doorkeeper who shall admit to said meetings only those persons who may be in proper attendance.

3.     Shall perform such other duties as the president shall direct, including the proper conduct  of voting  and the computing and reporting of all votes of all elections.

 

                                               viii.     Executive Director shall be the President of the Board of Directors. The Board of Directors may appoint an Executive Director (other than the President) to serve for such period as the Board may designate by contract. In making the appointment to executive director, the Board shall require that the person appointed possess executive and administrative talents, have had experience in positions having comparable responsibilities to those of the executive director of the WSHPNW and, through education or experience.  In appointing an executive director, other than reappointing an incumbent, the Board of Directors shall not act until it has received and considered the report of a search committee, which committee shall have investigated the widest range of qualified candidates possible and made its recommendation to the Board of Directors.  A President, former president, or an officer of the board of directors shall be given first consideration for appointment as Executive Director of the organization.

1.     The executive director shall be the principal official charged with the day-to-day operation of the organization. Subject only to the policy determinations of the president, the Board of Directors, and the executive director shall have the authority to:

2.     Administer the affairs of the WSHPNW.

3.     Appoint an assistant executive director and such other officials and employees as the efficient operation of the WSHPNW may require, at such compensation and under such conditions as he/she may deem proper. 

4.     Contract on behalf of the organization for the office space, furniture, equipment, supplies, and such other services as the WSHPNW may require. 

5.     Maintain the records and files of the WSHPNW and handle its general correspondence. 

6.     Cause an annual budget to be prepared, supervise the keeping of financial records, and take such action as is necessary to assure collection, payment, and accounting of the organization’s funds.

7.      Maintain custody of WSHPNW funds, reserves, and securities and deposit, invest, and re-invest these assets in a prudent manner for the sole benefit of the WSHPNW with the advice and consent of the Management Subcommittee and Board of Directors of the WSHPNW. Furthermore, WSHPNW day-to-day operating funds should be invested in financial institutions whose deposits are insured by an agency of the United States government. The executive director shall disburse the reserves and operating funds of the WSHPNW as directed by the Board of Directors, and shall report to the Board of Directors whenever called upon as to the ongoing financial condition of the WSHPNW.

8.     Organize and supervise all research and educational programs and grants of the WSHPNW. 

9.     Give general supervision in the preparation, editing, and distribution of WSHPNW official publications.

10.  Supervise the performance of the duties of all WSHPNW employees and ensure the satisfactory performance of all duties assigned to them. 

11.  Respond on behalf of the WSHPNW to requests for information and advice from individuals and organizations, both private and governmental.

12.  Obtain such surety bonds or liability insurance for officers and employees of the WSHPNW as the Board of Directors may from time to time order, the cost thereof to be borne by the WSHPNW. 

13.  Submit all books and papers to a certified public accountant or firm retained by the Executive Committee for annual audit or whenever ordered by the president, treasurer, or the Executive Committee of the WSHPNW.

14.  Surrender all books, records, papers, and monies of the WSHPNW to the president or to a member of the Executive Committee designated to receive same immediately upon being instructed to do so by resolution of the Board. 

15.  Negotiate, execute, and administer contracts, grants, or other financial awards that will advance the non-profit objectives of the WSHPNW. 

16.  In general, serve as the executive agent of the Board of Directors to the extent permitted by law in the conduct of the business of the WSHPNW, performing all duties essential thereto.

17.  Assistant Executive Director (Vice President).  The assistant executive director shall, in the prolonged absence or disability of the executive director, perform the duties and exercise the powers of the executive director.

 

ARTICLE VI

COMPENSATION

 

  1. Members of the Board of Directors as such shall not receive any compensation for their services provided; however, former presidents of the WSHPNW who attended all Board meetings held at the time of the Annual Meeting of the members shall each be reimbursed for miscellaneous expenses in an amount to be fixed by the Board of Directors. The Board of Directors may, by resolution, authorize the reimbursement of actual and necessary travel and related expenses of any member of the Board of Directors incurred in connection with his/her fulltime attendance at regular meetings held in connection with the Annual Meeting of members. Nothing herein shall preclude a member of the Board of Directors from serving the Association in any other capacity and receiving compensation and reimbursed expenses in connection with any such separate services.

 

  1. The Executive Director shall be compensated as contracted by the Board of Directors.

 

ARTICLE VII
NOMINATION AND ELECTION OF OFFICERS

 

  1. Final Nomination and election of officers shall take place during the General Meeting in October.

 

  1. Method of Elections:
    1. Election shall be ballot with evidence of a quorum to one roll call vote per executive board member at the October general meeting. A proxy will be provided if requested at least one week prior to the election.

 

    1. A majority vote is required of executive board members present plus members voting by proxy.

 

    1. An individual may hold only one (1) elective position, with exception of the Board President and Vice-President. Under the discretion of the WSHPNW Executive Board of Directors, merge responsibilities of the Public Relations/ Social Activities Director’s by majority.

 

    1. Terms of office shall be two (2) years commencing the third Thursday of January

 

    1. Resignation from Office

                                                    i.     In the event of an officer’s resignation from office, the Board of Directors shall appoint a temporary officer to fill the vacant position until a special election can be held.

 

                                                   ii.     A special election shall be held at the general meeting in which the resignation is accepted to fill the vacancy for the balance of the term. Election shall be in accordance with Article VII, Paragraph B above.

 

    1. Nomination Committee:

                                                    i.     Purpose – The selection and nomination of at least Twelve (12) suitable candidates to fill the twelve (12) elective posts in the organization for the ensuing two (2) years.

 

                                                   ii.     Formation – A committee of at least two members will be formed at the August meeting to pole the members on their desire to fill an elective post and or nominate a member to fill a post.

 

                                                  iii.     Duties – The nominating committee shall meet as needed to prepare a slate of officers for the election for presentation at the September meeting.

1.     Each member can nominate a member for a position or volunteer to fill a position.  The nominating committee will contact the nominated member to determine if the member is willing to fill the position for a two year term.  If the member is willing to run for the office, the nominating committee will submit their name on the slate of officers.  In the event that the nominating committee discovers more than one candidate for an office, all names for that office will be printed on the slate of officers.

 

2.     A slate of officers will be prepared and published to all members at the September meeting to be voted on at the October meeting.  This slate will be published on the WSHPNW web site and distributed to the membership

.

3.      The nominating committee will prepare the ballot, tally all votes and present the results of the election during the October meeting.

 

    1. The Charity Committee, (hereinafter referred to as the “COMMITTEE”), West Scranton Family in Need is the title of the program that is responsible for identifying, evaluating, and recommending requests for financial charitable gifts that advance the mission of the West Scranton Hyde Park Neighborhood Watch (hereinafter referred to as “WSHPNW”).  The COMMITTEE will present monthly, during the Board of Directors meeting, any gift requests for further consideration and board approval. Upon approval or denial the COMMITTEE will formally communicate the board’s decision with the individual who initiated the request.

                                      i.          Any organization or individual, regardless of faith, who is in financial need or knows of one in financial need, may request a financial gift by submitting a letter describing their need for their assistance.

                                    ii.          Financial assistance will not be in the form of cash to individuals and is capped at $1000.  Financial donations can be made directly to other charity organizations and can be in the form of a WSHPNW check and capped at $1000.  Donations will be made in the form of the following ways:

                                                                                                       1.          Gas card, grocery card or gift card where cash cannot be withdrawn from the balance on the card not to exceed $500.

 

                                                                                                       2.          Direct payment of rent to the land lord not to exceed one month or $500 total.

 

                                                                                                       3.          Direct payment to the funeral home for expenses not to exceed $500.

 

                                                                                                       4.          Direct payment to medical entity for expenses to include prescriptions not exceed $500.

                                                                                                        5.          Provide one prepared meal a day for the designated recipient family, by organizing a meal drive from community members.  The duration of the provided meals will be determined on a case by case basis.

 

                                                                                                       6.          In the advent of a fund raiser sponsored by WSHPNW for a specific neighbor in need, the maximum donation to the family will be capped at 50% of the proceeds and not to exceed $1000. The donation will be dispersed in the form of one of the prescribed payments.

If any funds remain after a fund raising event for a neighbor in need, the balance will be deposited and used for future West Scranton Family in Need applicants. A recipient family that is in need of further assistance, COMMITTEE will provide contact information for other resources and or appropriate social services.

 

                                                                                                       7.          Recipient family may not request additional assistance for period of 12 months after receiving financial support from the Committee

 

 

ARTICLE VIII
ORDER OF BUSINESS

  1. The order of business shall be:
    1. Introduction of all guests.

                                                    i.     Introduction of all members (optional).

                                                   ii.     Old business.

                                                  iii.     New business.

                                                 iv.     Announcements

                                                   v.     Committee Reports

                                                 vi.     Miscellaneous

                                                vii.     Adjournment.

 

  1. Rules of Order
    1. The parliamentary rules as laid down in Robert’s Rules of Order shall govern all meetings of the Board of Directors and General Meetings when not in conflict with these articles.

 

  1. Management Subcommittee
    1. The Management Subcommittee (“Subcommittee”) of WSHPNW shall be empowered to conduct any and all required, urgent or any necessary day-today business of WSHPNW between the regularly scheduled meetings of the Board of Directors. The five (5) members of the Management Subcommittee shall consist of the President, the Vice President and the two (2) Immediate Past Presidents of the Association, if any. If a vacancy occurs on the Management Subcommittee or if there is no Immediate Past President eligible to serve on this Subcommittee, the President, at his/her sole discretion shall appoint any eligible contributing members to this Subcommittee as the co chairs of the subcommittee. As contracted by the Board of the Directors, the executive director and general counsel for WSHPNW shall be deemed to be ex-officio members of the Subcommittee without the right to vote.

 

    1.  The Management Subcommittee shall have all the necessary power and authority between the regularly scheduled meetings of the Executive Committee to act on behalf of the Executive Committee on any required, urgent or necessary Association business matters, claims or issues, unless the Subcommittee is specifically denied those powers and duties by prior resolution and direction of the Executive Committee. Any and all such actions undertaken or recommended by the Management Subcommittee (including any minutes from any meetings) shall be subject to final review and approved by the Executive Committee at its next regularly scheduled meeting or special meeting.

 

    1. If required, the Management Subcommittee shall meet in person upon the call of the President or Vice President of WSHPNW or by any three (3) other of its members on notice given to its members by mail, telephone, telegraph, or facsimile (“communication equipment”), not less than 24 hours in advance of the time set for any such meeting. Any meeting held in person shall be held at a suitable place as the notice may designate. Any three (3) members shall constitute a quorum of the management Subcommittee. Without assembling in person, the members of the Management Subcommittee may conduct a meeting by conference telephone or by similar communication equipment (“electronically”). A unanimous vote at any meeting not held in person is required to approve any action of the Subcommittee.

 

    1.  The Management Subcommittee may take any informal action without a meeting held in person or electronically, if consent in writing setting forth the specific action(s) taken is unanimously agreed to and signed by all of the members of the Subcommittee.

 

    1. All reasonable and necessary expenses of the Management Subcommittee shall be paid by WSHPNW. The Management Subcommittee shall promptly report any actions taken or recommendations made to the Board of Directors at any scheduled meeting.

 

ARTICLE IX
INCORPORATION

1.     In the interest of self protection of WSHPNW and its members, said WSHPNW shall be incorporated as a non-profit organization and abide by the corporate laws of the Commonwealth of Pennsylvania and IRS Statutes. These articles are deemed to be amended to conform to the Corporation Code relating to non-profit corporations in the event of any conflict.

 

ARTICLE X
RATIFICATION AND AMENDMENTS

1.     These Articles of Incorporation shall be reviewed periodically and may be altered, amended, or changed by vote of two-thirds majority of the Board of Directors present at a scheduled board meeting.  

 

ARTICLE XI

DISSOLUTION

1.     In the event of dissolution of the West Scranton Hyde Park Neighborhood Watch, the board of directors shall, in accordance with the corporate laws of the Commonwealth of Pennsylvania, pay and make provisions for the payment of all liabilities, distribute all the assets of the corporation over to an organization dedicated to charitable and/or educational purposes and which has been recognized as a 501(c)(3) organization by the Internal Revenue Service.

 

 

The Articles of Incorporation and are adopted as of

16 August 2012

SIGNATURES ON FILE

Amended

 

12 December 2010                                         St Patrick’s Church

6 September 2011 (Rev 1)                            St Patrick’s Church

5 May 2012 (Rev 2)                                        St Patrick’s Church

16 August 2012 (Rev 3)                                 St Patrick’s Church

 3 March 2013 (Rev 4)                                   Villa Maria ll

21 November 2013 (Rev 5)                          St Patrick’s Church

 

Goals
  • The West Scranton Hyde Park Neighborhood Watch with assistance of the Scranton Police Department will organize and educate citizens to safely report criminal and suspicious activities.
  • Promote the welfare and safety of all of our citizens, especially seniors and children.
  • Contact our neighbors and/or landlords if their properties are a blight to our community.
  • Assist our neighbors with problem properties and arrange support by contacting city, county, state and federal agencies for available resources.
  • With assistance of the Scranton Police Department seek out grants that will aid our neighborhood watch efforts by contacting city, county, state and federal agencies for available grant resources.
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